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Please read these guidelines carefully. Many applications are rejected because:
applicants dont qualify, applicants dont answer the questions or give
appropriate information for evaluation, applicants miss the deadline,
applications arrive unsigned, uncollated or missing required material
Purpose: Funding Emerging Artists and Small Arts Organizations
The BCAA/Addison Mini-Grant Program was founded to support emerging artists and small arts organizations with grants for project expenses or equipment purchase. The award is given to sustain the work of artists and arts organizations based in Boulder County and is primarily given for artistic experiences or purchases which directly benefit the Boulder County community. Mini-Grant awards will not exceed $500.
Important Dates: Application deadline Applications must be turned into the BCAA office no later than 5pm. on the application deadline date.
Project dates The project or equipment purchase must occur during the dates specified below. No exceptions will be made. A final report is required to document your project or purchase within one year of the grant award date.
Grant coaching sessions Attendance at the grant coaching session is strongly recommended for all grant applicants.
Semifinalist inteviews All applications are reviewed by a multi-disciplinary panel and assigned a preliminary score. Based on the preliminary scores, semifinalists are selected and invited to a 10-minute interview with the panel (see Semifinalist Interview date below). During the interview, applicants summarize their proposal, share audio-visual materials and respond to any questions the panel may have about the proposal. You must attend the interview if you are selected as a semifinalist. If you are unable to attend, you may send someone else in your place; however, applicants are usually more successful if they make their own presentation.
Reception/grant distribution All applicants are expected to attend a grant distribution reception. Grant recipients will present their projects to the group. This is a great opportunity to learn about whats happening in the arts in Boulder County, to share your project and to network with other organizations.
Winter 2010 Application Deadline: Thursday Jan. 21, at 5:00 pm
Project Dates: Mar. 1, 2010 Feb. 28, 2011
Grant Coaching Session: Thursday, Jan. 7, 2010 5:00-6:30
Semifinalist Interviews: Thursday, Feb. 18, 2010 9am-12:00
Grant Award Notification: Thursday, Feb. 25, 2010
Grant Award Reception: Thursday, Mar. 4, 2010 TBD
Persons/Organizations and Activities
Funded:
All applicants must be current members of BCAA. If you are not a current member of
BCAA or your membership has expired, please visit HYPERLINK "http://www.bouldercountyarts.org"www.bouldercountyarts.org for a
membership form. Membership is $30 per year for individuals and $45 for arts organizations with an operating budget of less than $50,000 per year. You can mail your membership form or submit it with your grant application.
Applicants who have received funding in any Addison Mini-Grant round are eligible to apply for a second grant provided the final report for the previous grant has been submitted. A maximum of two grants may be awarded to an individual or organization. Those who have applied and NOT received funding in a preceding round are encouraged to re-apply in the current round. Only one application per round will be accepted from any applicant or combination of applicants. BCAA is eager to encourage new applicants, so applications will not be accepted if the applicant has already received funding twice. Applications from outside the city of Boulder are strongly encouraged.
Organizations must be based in Boulder County, have been in operation for a minimum of one year prior to submission of this grant, and have an operating budget of $50,000 or less. Organizations affliliated with, supported or funded primarily by entities of government are NOT eligible for support. 501(c) 3 status is not required.
Individual artists must be considered emerging and have at least one year of continuous residency in Boulder County prior to submission of this application. Applicants must be at least 18 years old.
Persons/Organizations or Activities Not
Funded:
Artists and arts organizations that practice discrimination of any kind
Artists or arts organizations who do not have fiscal responsibility for the proposed project
Artists or arts organizations based outside Boulder County
Artists and arts organizations who have received the BCAA/Addison Mini-Grant twice or who have not filed a final report for a previous project. Final report forms are available from HYPERLINK "http://www.bouldercountyarts.org/addison.htm"www.bouldercountyarts.org/addison.htm
Arts organizations that influence legislation or support candidates for political office
BCAA current employees, board members or immediate family members of the above. Immediate family members may apply as part of an organization and should notify BCAA of their relationship status. Any related panel member must recuse themselves from voting.
Proposals for the purpose of debt or deficit elimination or endowments
Proposals for personal or professional advancement or tenure, school projects or
projects that are primarily for therapy or social causes
Projects that are represented by two separate applications (i.e. an individual may not apply for the same project as a group that is also applying)
Projects that will be completed before funding becomes available
Projects for foundations or government entities
Application Evaluation Criteria:
All applications are reviewed and commented on by a multi-disciplinary panel using the application evaluation criteria listed below. Each panelist reviews and scores every application on his/her own; a panel meeting is called and all applications are reviewed by the panel as a whole. A final score is reached at the panel meeting and the top scoring applicants will be awarded grants for that cycle. Panelist comments are recorded and are available for applicants to review after the awards are announced.
Applicants must demonstrate excellence in their application equally in two areas.
1) The written application - how well it is crafted and represents the individual/organization in its overall presentation. This would include:
- accuracy of facts, figures, arithmetic
- following directions, answering questions in a concise, thoughtful, well-written, readable manner
- demonstration of track record of ability to complete projects through such efforts as effective planning, management and budgeting of the project and citing previous successes
- evidence of organizational need and/or impact on organizations mission statement
2) The uniqueness or scope of the project idea. This would include:
- artistic excellence of artists involved, merit of proposed activities
- community involvement and community benefit from proposed activities such as
broadening audience reach, community or professional collaborations and partnerships.
- articulating goals of the project and measurable means to evaluate its success - showing evidence of filling a need within its organization or discipline
Application
Process:
Submit only one application per project. Completed application consists of:
Signed application of Parts 1 IX (includes budget). Must be typed not handwritten.
Submit to BCAA eight (8) collated, paperclipped (not stapled) copies of the entire application including print support material. All pages must be three-hole punched.
Supplemental Material (optional but strongly recommended); also 8 copies. This can be returned if the applicant comes to the BCAA office to pick it up within two weeks following the award ceremony or if a stamped, self-addressed envelope has been included. The supplemental material should be three-hole punched along with everything else. Alternatively, images or examples of work can be on CD/DVD or you may provide links to URLs for the panelists to review. Guidelines for submissions are listed below.
Visual artists: include 1-2 pages of color images of your work.
Writers and Poets: include 2 examples of your work not to exceed 3 pages
Performing artists: include a program, brochure and/or review of your past work
Performing artists: include signed letter(s) of intent from the venue(s) where the performance(s) will take place.
Media and Performing artists: examples of your work on CD/DVD or URL links
If you are including a DVD or CD of your work (Visual Artists about 12 images and Media and Performing Artists about 3 minutes of your work) please provide 8 copies.
Applications are available online at HYPERLINK "http://www.bouldercountyarts.org/addison.htm"www.bouldercountyarts.org/addison.htm. Hard copies of applications can be picked up at the BCAA office located in The Dairy Center for the Arts, 2590 Walnut Street, Suite 9, Boulder, CO 80302. Completed applications must be received in the BCAA office by 5:00 p.m. on the deadline date. Mailed applications must be received in the BCAA office by 5:00 p.m. on the deadline date. No exceptions.
Questions: Refer to HYPERLINK "http://www.bouldercountyarts.org/html/grants_faq.html"www.bouldercountyarts.org/html/grants_faq.html for answers to frequently asked questions. For additional information about the BCAA/Addison Mini-Grant and tips for submitting a successful proposal, plan to attend the grant coaching session above or call 303-447-2422.
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