PROGRAM AND MEMBERSHIP COORDINATOR

This recruitment is open until the position is filled or a sufficient number of applications have been reviewed to establish a qualified candidate pool. First review of applications will occur on August 20, 2022.

JOB DESCRIPTION

The Firehouse Art Center Program and Membership Coordinator will perform a variety of professional and administrative duties involved in the implementation, coordination and operation of the Firehouse’s programs, including education and events, as well as maintain the Firehouse Artist Membership programs. The position will require public contact, so candidates must be comfortable working with the community, including children and families. The Program and Membership Coordinator will work under the direction of the Executive Director to facilitate, and implement the Firehouse’s programs and initiatives. This position also collaborates with, manages contracts, and provides oversight to contracted partners for Education programs, Summer Festivals, and one-off community events and projects as prioritized. This position will assist in the maintenance and growth of the Firehouse’s Artist Membership Program, the Patron Program and the Sponsorship Program.

The Program and Membership Coordinator is responsible for a variety of administrative tasks related to a Firehouse Art Center (FAC) arts program, including, but not limited to, program planning, development, delivery, analysis, and budgeting; and the supervision of program teachers, and volunteers. The position also acts as liaison to other units within the City of Longmont, the Creative District and Longmont Downtown Development Authority, for the purpose of planning and developing collaborative programming. Work requires the exercise of considerable initiative and independent judgment. Candidates must enjoy and excel at working with the public. 

As the Program and Membership Coordinator, this person will oversee the Firehouse’s outreach to the community under the supervision of the Executive Director, including reporting and analysis, strategy and traffic management for membership efforts, and overall data management. This position is responsible for ensuring accurate and timely fulfillment of donation processing, acknowledgements, and member requests. This position assists in membership, development and stewardship events and works collaboratively with the Executive Director in the development and implementation of a comprehensive strategy for special events, membership, and outreach. 

The ideal candidate will have a strong passion for the arts and community building as well as knowledge of event production. Candidates should be organized, able to multitask, delegate, meet deadlines and problem solve.

Duties include, but are not limited to the following:

EVENTS

• Assists in the planning, organizing, and implementing of annual events including the Art of Food, Summer on the Streets, The Farmers Market, ArtWalk, Dia de los Muertos and the Catrina Ball.
• Communicates with outside stakeholders and other City work groups regarding event dates, building access and parking; provide regular event information and reports.
• Assists in securing necessary permits for events and adheres to local regulations in event execution.
• Communicates and negotiates with performers/agents, artists, managers, vendors, and creative community groups
• Other duties as detailed in the full job description

MEMBERSHIP, DATABASE & EVENT MANAGEMENT:  

• Co Chairs the Creative Community Committee with the Board of Directors Chair
• Maintains Artist Membership database and website galleries
• Maintains Artist Membership facebook page
• Attends Artist Membership events
• Implements best practices and strategies in stewardship, renewal and upgrading of current and lapsed members 
• Other duties as detailed in the full job description

EDUCATION

• Plan a variety of engaging art workshops and or craft activities for the Farmers Market and other events
• Trains/supervises Farmers Market volunteers
• Follows registration policies and procedures to sign in students to Summer Camps on the first day of camp.
• Assist in planning, delivery, and evaluation of arts education classes at the Firehouse Art Center, including adult, youth, intergenerational, visual, summer arts camps and other camps, workshops, and demonstrations. 
• Other duties as detailed in the full job description

ADMIN

• Schedules and posts Social Media content related to programing and other relevant special events
• Maintains accurate records including attendance counts, incident reports, merchandise sales, etc.
• Performs administrative support functions in coordinating education, exhibits and events services program.
• Other duties as detailed in the full job description

How to Apply: Interested applicants must submit a resume and cover letter via email to elaine@firehouseart.org, subject line “First Name Last Name Program and Membership Coordinator”. The cover letter should be no more than 500 words describing why you are interested in the position and why you believe you are the best candidate for the position. Address emails to Elaine Waterman. Please also include contacts for 2 professional references.

COMPENSATION

This is a non-exempt hourly position with a salary range of $16-$18/hour commensurate with experience. This is a 15-20 hour a week position.

TYPICAL SCHEDULE:

Install Weeks: Sunday- 5pm-8pm, Monday- 10pm-3pm, Tuesday- 12pm-3pm, Friday- 3pm-8pm

Summer Festival Season/Farmers Market Season: Monday- 12pm-3pm, Friday- 12pm-5pm, Saturday- alternating 8am-4pm or 1pm-9pm

Other times during the year: Monday- 3pm-8pm, and Wednesday- 12pm-5pm, Saturday- 12pm-5pm..  

The Program Coordinator’s work schedule is varied, and evening classes and weekend hours are included as a normal part of the schedule. 

An offer of employment in this position will be contingent on the successful completion of a background check.

QUALIFICATIONS

• Must be at least 18 years old
• Experience or willingness to work with young children (ages 4 – 12)
• Requires one (1) year of experience in event planning and/or program management
• Interest in the arts
• Valid driver’s license and access to vehicle preferred.